Office Administrator
Full time @Public Benefit Organizations Regulatory Authority posted 2 months ago in Administration / Secretarial Jobs , in Government Shortlist Email JobJob Detail
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Job ID 2380
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Offered Salary 1000
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Career Level Others
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Experience 3 Years
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Gender Both
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Industry Management/Administration
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Qualifications Diploma/Degree
Job Description
Job Title Office Administrator
Grade/Level PBORA 6
Reference PBORA/6/OA/2025
Positions 1
a) Job Specifications
An officer at this level will work under direct supervision of a senior officer.
Duties and Responsibilities: Office Administrator
i. Attending to visitors/clients;
ii. Handling telephone calls and enquiries;
iii. Handling customer inquiries and complaints;
iv. Ensuring security of office records, equipment and documents;
v. Ensuring confidentiality of office information;
vi. Record keeping for correspondences and file movement;
vii. Managing office protocol and etiquette;
viii. Managing petty cash for the respective office;
ix. Maintaining an up to date file movement register;
x. Coordinating the general administration of the respective department/office;
xi. Coordinating schedule of meetings and appointments for the respective departments/office;
xii. Coordinating travel arrangements for the respective departments/office;
xiii. Coordinating appointments and travel itineraries for the ED/Deputy Director/ Manager;
xiv. preparing responses to simple routine correspondence for the ED/Deputy Director/Manger;
and
xv. Monitoring procedures for record keeping for correspondences.
xvi. Ensuring security, integrity and confidentiality of data; and
xvii. Undertaking any other office administrative services duties that may be assigned.
xviii. Any other duties as assigned from time to time
b) Person Specifications
For appointment to this grade a candidate must have: –
i. Bachelor’s degree in Secretarial Studies or any other equivalent from a recognized
institution;
ii. Minimum KCSE C+ (plus) or its equivalent;
iii. Have passed the following examinations from the Kenya National Examinations Agency
(KNEC);
a. Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
b. Shorthand III (120 w.p.m);
c. Business English III/Communications I;
d. Office Management III/Office Administration and Management III;
e. Secretarial Duties II;
f. Commerce II;
iv. Proficiency in computer applications;
v. Demonstrated results in work performance;
vi. Meet the provision of Chapter Six of Constitution.
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