Records Management Officer I

Job Detail

The officer will report to the Principal Administration Officer. The appointment shall be Permanent and Pensionable

Job Specifications

This is the entry and training grade for degree holders in this cadre. An officer at this level will work under the guidance of a senior officer.

Duties and responsibilities at this level will entail assisting in:

Reviewing and developing guidelines, procedure manuals, classification and document retention schedules and presenting them for review;
Planning, organizing and implementing records and archives management programme in line with statutory requirements and monitoring compliance;
Ensuring the safety, security, integrity and confidentiality in the provision of all records management services by supervising access to records storage area and labeling all records;
Coordinating appraisal of records and making periodic recommendations for permanent preservation or disposal in liaison with Kenya National Archives and Documentation Services;
Supervising registry operations;
Contributing in the review, development and implementation of the Standard Operating Procedures in Quality Management Systems of audit recommendations; and

Person Specifications

For appointment to this grade, an officer must have:

Bachelor’s degree in any of the following disciplines: Records and Archives Management; Records and Information Technology; Records and Information Science or its equivalent qualification from a recognized institution;
Proficiency in computer applications; and
Fulfilled the requirements of Chapter Six (6) of the Constitution.

Skills and competencies