Facilities Management Officer
Full time @Family Bank posted 3 weeks ago in Real Estate/Property Shortlist Email JobJob Detail
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Job ID 3956
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Offered Salary 1000
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Career Level Others
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Experience 5 Years
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Gender Both
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Industry Real Estate
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Qualifications Diploma/Degree
Job Description
Facilities Management Officer
REPORTING TO: HEAD OF PROCUREMENT
Job Purpose: The Facilities Management Officer will be responsible for the efficient and effective
management of the Bank’s facilities across its network. This includes ensuring all physical infrastructure is
well maintained, safe, compliant, and operating optimally. A key component of the role involves management
of the Bank’s property leases to ensure all lease agreements are valid, cost-effective, and negotiated to
deliver best value for the Bank
Key Responsibilities:
1. Facilities Operations Management
• Oversee day-to-day operations and maintenance of all bank premises, ensuring functionality, safety,
and compliance with health and safety regulations.
• Coordinate planned preventive maintenance (PPM), reactive maintenance, and minor works across
all facilities.
• Supervise outsourced facilities service providers including cleaning, security, HVAC, and lift
maintenance to ensure quality service delivery and contract compliance.
• Ensure all building systems (electrical, plumbing, fire safety, mechanical systems, etc.) are regularly
inspected and maintained.
2. Property and Lease Management
• Manage all lease agreements for the Bank’s premises, ensuring they are up to date, aligned with
market conditions, and legally compliant.
• Lead lease negotiations and renewals to secure favourable terms and conditions for the Bank.
• Maintain an up-to-date lease database with key dates, obligations, payments, and escalation
clauses.
• Liaise with landlords, property agents, and legal teams to resolve lease-related issues proactively.
3. Compliance, Safety, and Sustainability
• Ensure full compliance with statutory regulations including OSHA, NEMA, Public Health, and other
applicable regulatory requirements.
• Implement and monitor workplace safety programs and risk mitigation initiatives.
• Champion sustainable practices in facilities management, including energy efficiency, waste
management, and water conservation.
4. Budgeting and Cost Control
• Prepare and manage annual facilities and lease budgets, ensuring cost efficiency and value for
money in all facilities related expenditures.
• Monitor and control operational expenses; identify opportunities for cost savings and improved
5. Reporting and Documentation
• Develop regular reports on facilities performance, maintenance activities, lease status, and
compliance issues for senior management.
• Ensure all documentation including maintenance logs, service contracts, lease records, and
inspection reports are current and easily retrievable.
Qualifications & Experience:
Education:
• Bachelor’s Degree in Facilities Management, Engineering, Architecture, Real Estate, Property
Management, or a related discipline.
Experience:
• At least 3 – 5 years’ experience in facilities management, preferably within the financial services,
corporate, or real estate sectors.
• Demonstrated experience in managing leases and property portfolios, including negotiation and
market analysis.
• Proven experience in managing outsourced service providers and maintenance contracts
Desirable Certifications (an added advantage):
• Certified Facility Manager (CFM) – IFMA
• Project Management certification (PMP, PRINCE2)
• Safety certifications (e.g., NEBOSH, IOSH).
Key Competencies:
• Technical Expertise: Strong understanding of building systems, facilities operations, maintenance
schedules, and statutory requirements.
• Lease Negotiation: Excellent negotiation skills and commercial awareness to manage lease terms
effectively.
• Project Management: Ability to oversee minor fit-out and refurbishment projects, ensuring timely
delivery within budget.
• Attention to Detail: Strong focus on documentation, regulatory compliance, and data accuracy.
• Communication Skills: Effective verbal and written communication to engage with internal
stakeholders, landlords, and vendors.
• Problem Solving: Proactive approach to addressing issues and resolving disputes.
• IT Proficiency: Familiarity with facilities management software (e.g., CAFM systems), MS Office,
and lease management tools.
ALL applicants MUST apply online to email: recruitment@familybank.co.ke; closing date is 28
th
August 2025. Canvassing will automatically disqualify the candidate. Only shortlisted candidates will be
contacted.
“We are an equal opportunity employer”
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