Administrative Secretary
Full time @Hazina Sacco posted 2 weeks ago in Administration / Secretarial Jobs Shortlist Email JobJob Detail
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Job ID 4337
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Offered Salary 1000
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Career Level Others
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Experience 5 Years
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Gender Both
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Industry Banking/Insurance
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Qualifications Diploma/Degree/Masters
Job Description
We are a fast-growing National SACCO with a country-wide membership from Government Ministries and Parastatals, private organizations and individuals. Hazina Sacco Society wishes to urgently recruit for the following positions:
ADMINISTRATIVE SECRETARY– 1
POST Minimum Requirements
â–ª Bachelor’s degree in Business Administration or a related field from a recognized university. â–ª Minimum of five (5) years’ experience serving in a similar capacity.
â–ª KCSE C+ plus and above
â–ª Diploma in Secretarial Services from KNEC is an added advantage. Duties & responsibilities
â–ª Provide administrative and secretarial support to the CEO’s office and other departments as required.
▪ Maintain accurate and up-to-date CEO’s diary
â–ª Manage calendar, schedule appointments and co-ordinate meetings for the CEO
â–ª Assist in scheduling and coordinating meetings, appointments and travel arrangements for the CEO and Board of Directors.
â–ª Assist in the preparation and organization of meetings, including agenda creation, note taking and follow-up on action items.
â–ª Act as liaison between CEO and internal /external stakeholders, ensuring messages are delivered clearly and promptly
. â–ª Manage office correspondence including emails, files and phone calls, directing inquiries to the appropriate personnel.
â–ª Ensure reports from departments are filed well ahead of Board meetings.
â–ª Coordinate necessary logistics and the provision of meals and refreshments for events and meetings including Board meeting.
â–ª Support in the preparation of reports, presentations, and other documents as requested.
â–ª Maintain accurate records and organize documents in both physical and electronic formats.
▪ Ensure timely availability of office supplies for day-to-day operations of the CEO’s office.
â–ª Maintain confidentiality and exercise discretion when handling sensitive information.
â–ª Perform any other duties as directed by the CEO Job Competencies
â–ª Excellent organizational and time management skills
â–ª Strong communication and interpersonal skills
â–ª Detail-oriented with a focus on accuracy.
â–ª Ability to multi-task and prioritize effectively
â–ª Professional demeanour with effective problem-solving abilities.
â–ª Adaptability and flexibility to meet changing administrative demands
How to apply
Interested candidates meeting the above requirements should apply online by filling in the data form from the link….. https://forms.gle/RBXrvPSHxyKweAum7…After filling the data form, proceed and send an application letter with a detailed Curriculum Vitae (CV) to hr@hazinasacco.or.ke on or before 4th July, 2025. Only shortlisted candidates will be contacted.
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