TSC Handing Over and Taking Over Form PDF Free Download 

When a teacher is transferred, promoted, or leaves a school, the Teachers Service Commission (TSC) requires a formal transition process to ensure accountability and smooth continuity. This process involves completing the TSC Handing Over and Taking Over Form, an official document used to record the transfer of responsibilities, school property, and records between the outgoing and incoming teacher or administrator.

In this post, you will learn:

• What the TSC Handing Over and Taking Over Form is
• Why it’s important
• How to fill the form correctly
• How to download the latest TSC Handing Over and Taking Over Form (PDF) for free
• Frequently asked questions about the process

What Is the TSC Handing Over and Taking Over Form?

The TSC Handing Over/Taking Over Form is an official document provided by the Teachers Service Commission (Kenya) that facilitates the proper transfer of duties between two officers. It is mainly used when:

• A teacher or headteacher is transferred to another school.
• A teacher resigns, retires, or goes on study leave.
• A new administrator or principal takes over leadership.

The form ensures that all school assets, records, and responsibilities are properly documented and transferred to the new officer.

It acts as proof that the outgoing teacher or administrator has cleared all responsibilities before leaving their workstation, helping to prevent loss, disputes, or mismanagement.

Importance of the Handing Over and Taking Over Form

The form serves several critical purposes:

1. Accountability – Ensures school property, finances, and documents are properly accounted for.
2. Transparency – Provides clear documentation of items handed over and received.
3. Continuity – Helps the incoming officer understand pending tasks and ongoing programs.
4. Compliance with TSC Policy – The Teachers Service Commission requires every teacher or administrator to complete this process during transfers.
5. Record Keeping – Acts as a permanent record in school and TSC files.

Contents of the TSC Handing Over and Taking Over Form

While the form format may vary slightly depending on school level or station, it generally includes the following sections:

1. Personal Details – Name, TSC number, designation, school name, and effective date of transfer.
2. School Property and Records – A detailed inventory of school items, textbooks, registers, computers, and other assets being transferred.
3. Financial Records – Bank account details, cash balances, receipts, fee collections, and expenditure records.
4. Academic Records – Lesson plans, schemes of work, attendance registers, exam records, and performance data.
5. Pending Issues – Any unresolved matters or recommendations for the incoming officer.
6. Signatures and Approval – Signed by both the handing over and taking over officers, witnessed by the Sub County Director of Education or TSC Sub County Director.

How to Fill the TSC Handing Over and Taking Over Form Correctly

Follow these steps to fill the form accurately and avoid delays in clearance or confirmation:

1. Download the official TSC Handing Over/Taking Over Form (PDF) from the Teachers Service Commission’s official website or trusted education platforms.
2. Enter your personal and school details such as your full name, TSC number, designation, and the date of transfer.
3. List all assets and documents under your care — textbooks, furniture, computers, records, and financial statements.
4. Indicate the condition and quantity of each item being handed over.
5. Attach supporting documents, such as inventory lists or financial summaries, if required.
6. Sign and date the form, then allow the incoming teacher or headteacher to counter-sign.
7. Submit the completed form to your TSC Sub-County Director or County Director’s office for official clearance.

Where to Download the Latest TSC Handing Over and Taking Over Form PDF

You can download the latest version of the TSC Handing Over and Taking Over Form (PDF) from reliable sources:

1. TSC Official Website – Visit www.tsc.go.ke → Downloads → TSC Handing Over/Taking Over Form.
2. Education News Portals – Sites such as Education News Hub, Teachers Arena, and Kenya TSC Portal often share direct download links for official forms.
3. Direct PDF Link Example:
   • TSC handing over taking over form pdf

After downloading, you can print the form for manual completion or fill it digitally before submission.

Tips for Teachers and Headteachers During the Handover Process

• Start early – Begin preparing documents and records as soon as your transfer letter is issued.
• Be transparent – Declare all items and pending matters honestly.
• Work collaboratively – Allow enough time for the incoming officer to understand school operations.
• Keep copies – Retain a signed copy of the completed form for your records.
• Submit promptly – Ensure the form is submitted to the relevant TSC office within the stipulated timeline.

 FAQs:TSC Handing Over and Taking Over Form PDF Free Download

1. Who should fill the TSC Handing Over Form?
Any teacher, deputy, headteacher, or principal who is being transferred, promoted, or leaving a school.

2. Can the form be submitted online?
In most cases, it’s submitted physically through your TSC Sub-County office, but digital submission may be accepted where implemented.

3. What happens if a teacher fails to fill the form?
Failure to complete the handover process may delay clearance, confirmation of transfer, or release of documents.

4. Can I edit the form after submission?
No. Once signed and submitted, it becomes an official record. You can only make additions with written approval.

Conclusion: TSC Handing Over and Taking Over Form PDF Free Download

The TSC Handing Over and Taking Over Form PDF is an essential document for ensuring accountability, transparency, and proper transition within Kenyan schools. Whether you are a teacher, headteacher, or administrator, always download and fill the latest version to comply with TSC guidelines.

Proper documentation not only protects your professional reputation but also ensures that your successor continues smoothly from where you left off.