Administrative Services Manager
Full time @Tenwek Hospital posted 3 months ago in Administration / Secretarial Jobs Shortlist Email JobJob Detail
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Job ID 3366
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Offered Salary 1000
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Career Level Others
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Experience 5 Years
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Gender Both
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Industry Management/Administration
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Qualifications Degree Bachelor
Job Description
Administrative Services Manager
Job Summary:
- To provide leadership, coordination, and oversight for all hospital administrative and support services to ensure smooth, efficient, and effective delivery of non-clinical operations, including transport, security, housekeeping, reception, switchboard, and general office administration.
Job Description:
Administrative Oversight
- Supervise and coordinate all administrative support functions including reception, front desk and switchboard.
- Ensure office operations, supplies, and equipment are efficiently managed and maintained.
- Manage service contracts and ensure outsourced services meet expected performance standards (e.g., cleaning, security).
Facilities and Support Services Management
- Oversee hospital transport management including fleet scheduling, vehicle maintenance, fuel monitoring, and driver supervision.
- Coordinate housekeeping and ensure hygiene standards across all hospital departments.
- Liaise with the security team to maintain a safe and secure hospital environment.
Staff Supervision and Development
- Supervise administrative staff, ensuring clear roles, performance management, and capacity building.
- Participate in recruitment, orientation, and training of administrative staff.
- Foster a culture of accountability, professionalism, and customer-focused service.
Policy and Compliance
- Ensure compliance with hospital administrative policies, procedures, and regulatory requirements.
- Develop and review standard operating procedures (SOPs) for administrative functions.
- Maintain up-to-date records for audits, inspections, and reporting.
Budgeting and Resource Management
- Prepare budgets for administrative services and monitor expenditure within approved limits.
- Ensure cost-effective use of hospital resources and control wastage.
- Coordinate procurement requests and stock control for administrative supplies.
Continuous Improvement
- Identify gaps in service delivery and recommend improvements.
- Lead or support quality improvement and risk mitigation initiatives within administrative services.
- Serve on relevant hospital committees and task forces as required.
Education/Qualification
- Bachelor’s degree in Business Administration, Management, or related field.
- A postgraduate diploma in Healthcare Management or Administration is an added advantage.
- Minimum 5 years of progressive experience in administrative or operations management, preferably in a healthcare or hospital setting.
- Experience in supervising multidisciplinary teams and managing outsourced services.
Interested candidates who meet the above criteria should send their applications to recruit@tenwekhosp.org on or before 8 th August,2025 enclosing: Resume, Cover Letter & *Statement of Faith
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