Officer Administration I, Affordable Housing Board

Job Detail

Job ID 9852
Offered Salary 1000
Career Level Executive
Experience 4 Years
Gender Both
Industry Government
Qualifications Diploma/Degree/Masters
State Nairobi
City Nairobi

Job Description

Officer Administration I, Affordable Housing Board

The Board of Directors is seeking to recruit a qualified, highly experienced, and results-oriented individual with a high degree of professionalism to fill the position of OFFICE ADMINISTRATOR I, ABH 7 JOB PURPOSE This cadre is responsible for managing correspondence, records, schedules, and office resources, while serving as a key point of contact for internal and external stakeholders. Reporting relationship: This role reports to the CEO

Key Responsibilities

The duties and responsibilities of Office Administrator I will entail:
Taking oral dictation;
Managing e-office;
Word and data processing;
Operating office equipment;
Attending to visitors/clients;
Taking minutes and transcribing into official internal letterheads and templates;
Handling telephone calls and appointments;
Maintaining office diary and travel itineraries;
Ensuring the security of office records, equipment, and documents, including classified materials;
Coordinating schedules of meetings and appointments;
Preparing responses to simple routine correspondence;
Establishing monitoring procedures for the record-keeping of correspondence and file movements;
Maintaining an up-to-date filing system in the office;
Ensuring security, integrity, and confidentiality of data;
Managing office protocol and etiquette;
Managing petty cash;

Requirements & Qualifications

For appointment to this level, a candidate must have:
Cumulative service period of three (3) years’ work experience at the grade of Office Administrator II or in a comparable position.
Bachelor’s degree in any of the following disciplines:- Secretarial Studies; Business and Office Management or equivalent qualification from arecognized institution;
OR
Bachelor’s degree in Social Sciences plus Diploma in Secretarial Studies from a recognized institution;
Certificate in Secretarial Management Course lasting not less than three (3) weeks from a recognized institution;
Proficiency in computer applications; and
Show merit and ability through work performance and results.