Registrar Academics and Students Affairs

Reference MUCO/JP/ASA/01/2026 | Grade 4 | One post | Contract
Job Specifications
Reporting to the Deputy Principal (Academic & Student Affairs – ASA), the Registrar – Academic and
Student Affairs will be responsible for the oversight and coordination of academic and student affairs.
The role involves the formulation and implementation of academic policies and curriculum to enhance
knowledge dissemination and contribute to the advancement of various fields.
Minimum requirements
For appointment to this position, a candidate must: –
i. Have PhD from a recognized institution where applicable;
ii. Have Master’s degree from a recognized and accredited institution;
iii. Have Bachelor’s degree from a recognized and accredited institution;
iv. Have Cumulative service period of fifteen (15) years’ work experience, four (4) of which must be
at senior management level;
v. Demonstrate leadership skills and management of staff at University level;
vi. Have proven capacity to promote learning, teaching and research;
vii. Have management course lasting not less than four(4) weeks cumulatively from a recognized and
accredited institution;
viii. Be computer proficient and conversant with use of ERP system;
ix. Membership to a professional body and in good standing where applicable.
x. Demonstrated merit and ability as reflected in work performance and results.
Key responsibilities
Duties and Responsibilities at this level will entail:-
i. Assisting the Deputy Principal (Academic & Student Affairs) in the general administration of the
Academic Division;
ii. Overseeing the Design, development, implementation and evaluation of policies and strategies
related to Academics;
iii. Coordinating the preparation of teaching and examination timetables;
iv. Providing secretarial services to all Academic Board committees;
v. Guiding Deans of Schools, Directors and Chairpersons of Departments in running of academic,
research and outreach programmes at the respective levels;
vi. Analyzing, reviewing and briefing on academic reports; Coordinating and implementing quality
audits;
vii. Ensuring adherence to ethical and professional conduct and compliance to relevant standards in
examination processes;
viii. Coordinating the administration and processing of examinations, academic transcripts and
certificates;
ix. Coordinating the travel, accommodation arrangements and payments of External Examiners;
x. Supervising the process of audit, transfers, graduation and certification of the University’s
degrees, degree verification and production of official transcripts;
xi. Coordinating the preparation of graduation ceremonies and all activities related to graduation
matters;
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xii. Coordinating programmes and programme capacities declaration for students’ placements and
admissions;
xiii. Performing any other duties that may be assigned by the Principal or Deputy Principal (ASA).
Terms of Service
The position of Registrar (Academic & Student Affairs) is offered on a five (5) years renewable once,
subject to satisfactory performance. The University College offers a competitive remuneration package,
including basic salary, housing allowance, medical cover and leave allowance.

Submission of Applications
Applications should be enclosed in a sealed envelope clearly marked with the position title and reference
number and delivered by hand or sent by post to:
The Principal
Makueni University College
P.O. Box 441-90300
Makueni, Kenya
Hand-delivery location: Makueni University College, Malivani Road, approximately 2.8 kilometers
from Wote Town, during official working hours.
Closing date: Applications must be received on or before 16th October, 2026 5.00 p.m. East African
Time. Late applications will not be considered.
Important Information
1. Only shortlisted candidates will be contacted.
2. Canvassing in any form will result in disqualification.
3. Makueni University College does not charge any fee for applications, shortlisting, interviews or
appointments. Applicants should beware of fraudsters.
4. Providing false information or forged documents will result in disqualification and may lead to
legal action.
5. Successful candidates will be required to satisfy the applicable requirements of Chapter Six of the
Constitution of Kenya before appointment.
6. The University College reserves the right not to fill a position where lawful and documented
circumstances require this decision.
Equal Opportunity and Data Protection
Makueni University College is an equal opportunity employer committed to fair competition, merit,
diversity and inclusion. Women, persons with disabilities, minorities and members of marginalized
communities are encouraged to apply. Applicants who require reasonable accommodation during
recruitment (special needs) may contact the University College on +254 111 417951 or
info@muco.ac.ke.
Personal data submitted with an application will be processed solely for lawful recruitment and related
verification purposes, accessed only by authorized persons, protected through appropriate safeguards and
retained in accordance with applicable law and the University College records-retention framework.