Finance & Administration Officer at KEMRI

Job Detail

Key Responsibilities:

Prepare daily petty cash requests and bank withdrawal vouchers; submit vouchers for review and approval, and conduct daily petty cash reconciliation and cash counts
File petty cash reconciliations and cash count certificates systematically and maintain organized financial records
Prepare donor financial reports, including monthly budget versus expenditure (variance) reports and cash flow projections
Lead in posting and managing financial transactions in the QuickBooks system
Develop annual and quarterly procurement plans in collaboration with departmental heads
Review supply requisitions, participate in quotation analysis with the procurement committee, and ensure timely delivery of supplies
Verify the accuracy of delivery notes and goods received notes, and monitor timely processing of vendor payments
Support logistical coordination, including facilitating trainings and conferences, booking travel for the Principal Investigator and project staff, and managing vehicle transport schedules
Oversee Maintenance/Services of all assets including vehicles and Motorcycles
Manage contracts & agreements between the Program & other service providers
Maintain and update the asset register, ensure labelling of assets and perform quarterly asset verification on the site

Vacancy Requirements:

Bachelor of Commerce Degree in, Finance/Accounting option, Business Administration or equivalent Mandatory
CPA (II) or Equivalent Mandatory
Minimum of 3 years’ experience working in a research organization will be an added advantage Added Advantage
Detail-oriented, highly organized, and able to thrive in a fast-paced, cross-cultural environment Mandatory
Good communication skills Mandatory
Highly Proficient in Microsoft Office and open to AI and new tools Mandatory
Discreet, reliable, and adaptable Mandatory
Experience in academic writing or social media management will bean added advantage Added Advantage