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Warehouse & Distribution Manager

Full time @Penda Health posted 4 months ago in Procurement/Supply Chain
  • Nairobi, Nairobi County, Kenya, 01000 View on Map
  • Post Date : June 26, 2025
  • Salary: Ksh10,000.00 - Ksh80,000.00 / Monthly
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  • View(s) 149
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Job Detail

  • Job ID 1534
  • Offered Salary  1000
  • Career Level  Others
  • Experience  5 Years
  • Gender  Both
  • Industry  Supply Chain/Relations
  • Qualifications  Degree Bachelor
  • State  Nairobi
  • City  Nairobi

Job Description

Warehouse & Distribution Manager

Nairobi, Nairobi, Kenya
Full Time
Manager/Supervisor
Position Warehouse & Distribution Manager
Department Integrated Supply Chain
Reports to Head of Integrated Supply Chain
Staff reporting to the role Inventory Supervisors, Warehouse Officers  Logistics Assistants
Purpose and scope Lead Penda Health’s warehousing and outbound distribution operations, ensuring high-performance inventory management, compliance with Good Distribution Practices (GDP), and timely, accurate dispatch to all Medical Centres (MCs). The role balances operational discipline with agile responsiveness in a dynamic healthcare environment, while maintaining exceptional internal stakeholder relationships—especially with the Pharmacist Superintendent and Medical Centre teams.
Key Responsibilities
Culture & management: Warehouse & Distribution Manager

  • You manage and motivate a high performing team.
  • You are a great teammate, reliable, consistent.
  • You debate with people across the organization and never use seniority to win a fight.
  • You want to be part of the Penda story and show that by actively helping other parts of Penda.
  • You handle conflict and feedback well and communicate and work with others at Penda well.

Warehouse Operations Oversight:Warehouse & Distribution Manager

  • Oversee daily warehouse operations: inbound receiving, restocking, bin updates, packing, dispatch, and cold chain handling.
  •  Implement and sustain a structured weekly operating rhythm that balances receiving, dispatch and inventory reconciliation.
  •  Ensure rigorous adherence to inventory handling SOPs including FEFO/FIFO, batch tracking, bin card accuracy, and quarantine protocols.

Outbound Distribution & Logistics:

  •  Manage daily dispatch to 16+ Medical Centres grouped by route (Central/West/North and East/South), growing to serve up to 28 MCs over time.
  •  Through the supervisors, coordinate with Logistics Assistants for timely dispatch prep, vehicle loading, route optimization, and post-delivery feedback.
  • Oversee cold chain logistics for vaccines, lab items, and emergency dispatches—including monitoring and validation of temperature controlled items.

Inventory Accuracy & Visibility:

  •  Ensure accurate real-time entry into the EMR system for receiving, batch tracking, bin levels, and expiry updates.
  • Supervise inventory audits (cycle counts, expiry checks, reconciliations), and drive routine dashboard reporting every Friday.
  • Lead exception resolution processes, root cause analysis for variances, and implementation of corrective actions.

Team Leadership & Capacity Building: Warehouse & Distribution Manager

  • Manage the all the warehouse staff (supervisors for pharma and non-pharma products as well as Warehouse Officers and Logistics Assistants).
  • Foster team discipline around daily roles (receiving, dispatch, audit)
  • Coach team members towards 100% accuracy in data entry into EMR;
  • Drive a culture of efficiency, accountability, continuous improvement, and SOP compliance.

Stakeholder Engagement & Compliance:

  • Maintain phenomenal working relationships with Medical Centre teams, understanding their needs, need for urgency, and service quality expectations.
  • Liaise closely with the Pharmacist Superintendent on all pharmaceutical PPB & GDP compliance matters.
  • Collaborate with the Branch Accountant (BA) and HISC to ensure full stock traceability, audit preparedness, and financial controls.

Planning, Reporting & Scale Readiness:

  • Contribute to warehouse scalability plans for a 25+ MC network, including space optimization, cold chain capacity, and staffing.
  • Recommend systems and tools upgrades aligned with operational complexity (e.g., EMR enhancements)
  • Lead continuous alignment with Procurement and Assets & Facilities teams to ensure smooth flow of goods and infrastructure.
Key qualifications, Skills & Education

Qualifications & Experience

  • Bachelor’s Degree in Supply Chain Management, Logistics, Business, or a related field. Other Professional qualifications an added advantage
  • Certified Procurement & Supply Professional (CPSP-K) or equivalent qualification is required. Membership with KISM is an added advantage.
  • Minimum 5 years of experience in warehousing and distribution managerial roles, ideally in a healthcare, FMCG, or regulated environment.
  • Demonstrated experience managing fast-moving, high-volume inventory and coordinating last-mile delivery logistics.

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