Corporation Secretary/Head of Legal Services

Qualifications, Skills and Experience Required:

For appointment to this grade, an officer must have:

• Holds a bachelor’s degree in law from a university recognized in Kenya;
• Is an Advocate of the High Court of Kenya;
• Has at least five years’ experience as a Corporation Secretary or a similar governance role;
• Is a member in good standing of the Institute of Certified Public Secretaries of Kenya;
• Membership in the Law Society of Kenya (LSK);
• Proficiency in computer applications; and
• Meets the requirements of Chapter Six of the Constitution.

Responsibilities:

JOB PURPOSE

The Board Management and Legal Services office shall be responsible for providing Board Secretarial and related services to the Board of Directors, advice to the Board and management, and ensuring effective and efficient management of contracts, agreements, Memoranda of Understanding (MoUs), as well as compliance with the policy, legal, and regulatory framework.

JOB DESCRIPTION

• Assisting the Chief Executive Officer in providing secretariat services to the Board;
• Providing Guidance to the Board on their roles and responsibilities and on matters of governance;
• Assisting the Board in carrying out Board induction and training, updating the Board and Committee Charters, preparing Board work plans, Board Evaluation, Governance Audit, and Implementation of the Code of Conduct and Ethics;
• Ensuring Timely preparation and Circulation of Board and Committee papers and Minutes;
• Be the Custodian of the Seal of the Organization and Account to the Board for its use;
• Maintaining and updating the register for conflicts of interest;
• Ensuring Board Members are aware of all the relevant laws affecting the organization;
• Ensuring that annual returns are promptly filed with relevant authorities;
• Arranging the business of the Board’s meetings, keeping records of the proceedings of the Board and performing other duties as the Board may direct;
• Providing advice on legal and corporate matters to the Board through interpretation and writing legal opinions;
• Coordinating and ensuring representation of the Authority in courts or other judicial authorities;
• Drafting and reviewing Leases, Contracts, Licensing Frameworks, Service Level Agreements, Memoranda of Understanding, and other legal documents to ensure compliance with statutory requirements and the Authority’s policies;
• Liaising with the Attorney General, law enforcement agencies, and stakeholders on all legal matters;
• Ensuring that Legal Audit Compliance is carried out to confirm compliance with relevant statutory requirements;
• Overseeing the implementation of Mwongozo, the Code of Conduct at the Authority;
• Formulating, drafting, and facilitating gazettement of declared and suspended facilities, Rules, Regulations, and Directives issued by the Authority;
• Participating in the formulation and development of the Authority’s Strategic Plan, including monitoring and evaluating the implementation of work plans relating to the formulation of an enabling legal and regulatory framework aimed at protecting member contributions;
• Provide technical leadership and strategic direction in the development, implementation, and evaluation of professional legal services; and
• Protect SHA rights and privileges and interest in intellectual property and other product innovation(s).